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How to Manage Session Information & Post Session Reports as an Instructor

When it comes to viewing session information on Pearl, Instructors can view past and upcoming sessions, complete session feedback reports for students and admins and more.

Users: This article is for Instructors

Requirements:  You have an Instructor Role and sessions were scheduled 

Overview  

When it comes to managing session information and reporting, Pearl has Instructors covered. Instructors can track and view details of their sessions using the Sessions and Calendar features on Pearl enabling them to view past sessions, mark attendance for in-person sessions and sessions that take place using other videoconferencing tools such as Zoom or Google Meets. Instructors can also complete Post Session Reports to provide feedback to Students, Parents, and their Admins for quick and easy session reporting.

From this article, Instructors will learn how to do the following:

*Recordings are only available for organizations that have recordings enabled via Subscription Management.

How to View Upcoming Sessions

Instructors can view upcoming scheduled sessions using their Calendar or by looking at their Upcoming Sessions section of their Instructor Dashboard. 

Option 1: Calendar View

The Calendar view is useful for sessions scheduled to take place beyond 24 hours. There are two options for viewing upcoming sessions using the Calendar.

  1. Login to your instructor dashboard
  2. On your Dashboard homepage, locate the “Calendar” quick view below “Upcoming Sessions”
  3. Click "Calendar" using the left navigation bar to open the “Calendar” page
  4. Customize your view by using the Month, Week, List, or Day filters to view past and upcoming sessions

Option 2: Upcoming Sessions

For a quick view of sessions coming up within 24 hours or less, Instructors can use the “Upcoming Sessions” section on their Dashboard home page. 

  1. Login to your instructor dashboard
  2. Look underneath the “Upcoming Sessions” section at the top of the page to view sessions scheduled to occur within 24 hours or less

  3. If you have an Online session coming up within 15 minutes, a “Join” button will appear for you to click and join your session. 

Note: When you click the “join” button, you will be taken to the Pearl Online Classroom for your session or taken to the URL added as your online session location (ie. Zoom, Google Meet, etc). 

To learn how to schedule, reschedule, or cancel an upcoming session visit this article for help. 

How to View Past Sessions 

Instructors can view details about sessions that have already occurred using the Past Sessions page. This page will list past sessions that were missed, canceled, and completed.


Step by step instructions:

  1. Login to your Instructor dashboard
  2. Click “Sessions” using the left navigation bar to open the Past Sessions page

  3. Locate the “actions” column (it is the last column)

  4. Click the red play icon to open the session’s detail page

  5. View the recording of your Pearl Online Classroom session by clicking "View Session".  You can also access any Classroom files shared during your session under "Classroom Files", view and edit your Post Session Report under "General Session Report, as well as review your student's session feedback.



  6. For Pearl Online Classroom sessions, you can also review your and your students’ technology specifications by clicking “Tech Checklist” on the left navigation bar. 

TIP: This can be useful if you’ve had technical issues during your session.

Post Session reports

Post Session Reports enable Instructors and Students to provide feedback about their sessions. They appear automatically at the end of Pearl Online Classroom sessions and can always be completed later. Additionally, Instructors and Students receive email reminders to complete them. Admins have visibility over all aspects of feedback. 

Instructors can accomplish the following via these reports:

  • Leave comments for their student (visible to parents)
  • Leave private notes for Admins (not visible to students or parents)
  • Submit Red flags to Admins
  • Mark attendance for in-person and alternative URL sessions

How to Complete Post Session Reports

  1. Login to the Instructor Dashboard after the session’s scheduled end time 
  2. Click “Sessions” using the left navigation bar to open the Past Sessions page 
  3. Locate the “Actions” column on the page (the last column)
  4. Click the red play icon to open the session’s detail page

  5. Locate "General Session Report” and click “edit” to open the form

  6. When the form “General Session Report” appears, you will be able to flag the session for your admin, leave a note for your student, and submit a private note visible only to your admin.
  7. Next, click “Add Individual Report” to continue. Note: You can also skip this part - check with your admin about your organization’s expectations for completing these reports.

  8. Click “finish” to save the feedback and exit the form. After you submit your feedback, you can still make changes if you need to revisit it - just follow the same steps as above. 

How to Complete Post Session Reports for Groups

  1. Use the same steps listed above to complete Post Session Reports for group sessions

  2. If you submit a note for students, it will be visible to ALL students in the group. Private notes to the Admin will continue to be visible only to the Admin.

  3.  After you click “Add Individual Report”, you can complete each student’s report. Click “save & next” to continue to the next student

Tracking Student Attendance on Pearl

Sessions that take place in Pearl’s Online Classroom will automatically log attendance for participants. However, for in-person sessions and alternative URL sessions (Zoom, Google Meet, etc) attendance must be manually marked by the Instructor. 

How to Mark Student Attendance (in-person and alternative URL sessions) 

  1. Login to the Instructor Dashboard after the session’s scheduled end time 
  2. Click “Sessions” using the left navigation bar to open the Past Sessions page 
  3. Locate the “Actions” column on the page (the last column)
  4. Click the red play icon to open the session’s detail page
  5. In-person and alternative URL link sessions will give Instructors the option to mark the sessions as “Completed” or “Missed”

Note: Marking the session “Completed” will activate the student’s Post Session Report for the Instructor to complete. Marking the session “Missed” will log the session status as “missed”. Admins, Parents, and Students will be able to see that the session was missed.